We attract and nurture mission critical talent needed to create breakthrough discoveries in the Life sciences industry.
At Nucleus Healthcare, we understand the industry’s complexities and are experienced in recruiting and staffing in highly matrixed and regulated environments.
Powered by AI and machine learning technologies, our smart platform is a precise talent acquisition and optimization solution that maximizes match and improves retention. Its cutting-edge technology provides the talent recruitment solution required to quickly attract and build quality teams needed to advance groundbreaking developments in advanced therapeutics, biopharma, diagnostics, research tools, and adjacent technologies.
Customizable, our all-in-one platform evolves with an organization through its growth cycle.
Position Overview: The Administrative Assistant is considered a staff level position that is proficient in the discipline. Works under limited supervision with latitude for independent judgment. May report and support an individual or a department. Typically requires at least 2-4 years of relevant experience or equivalent combination of experience and education.Specific Responsibilities: Supports the team by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.May maintain manager’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries, and maintains a high level of customer service in all internal and external communications.Maintains confidentialityOrganizes and maintain files and records.Prepares correspondence, reports, and presentations. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.Contributes to team effort by assisting with projects as needed.This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Education and Experience:High School Diploma, Associates Degree preferredMinimum 3 years of administrative support work, preferably for executive level staff.Competencies:Technical Proficiency: Applies the technical knowledge and skills required in order to achieve the expected outputs. Customer Service: Demonstrates concern for meeting internal and external customers’ needs in a manner that provides satisfaction for the customer within the resources that can be made available.Personal Effectiveness/Credibility: Ability to promise and deliver results, build effective relationships and establish a reliable track record.Communication Proficiency: Comfortable using a broad range of communication styles, and ability to choose appropriate, effective ways to communicate to different audiences in diverse situations. Flexibility: Is open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations warranting attention and resolution. Work Environment: May work in a variety of environments including professional offices, clinics, hospitals, or out-patient facilities. They spend much of their time on their feet, actively working with patients.Physical Demands: While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected